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Accommodating Employees with Food Allergies

According to estimates, 1-2% of the adult population in the UK have allergies and intolerances. As such, it is crucial for employers and employees to work together to create a safe and inclusive working environment for individuals with allergies. Whether the workplace is an office, healthcare setting, university, retail, or an outdoor working environment, managing allergens is essential not only for employees but also for volunteers, students, and contractors.

  • right_arrow_orange_icon Provide a designated safe area for employees with food allergies to store their food.
  • right_arrow_orange_icon Offer safe snack and meal options if food is provided in the workplace.
  • right_arrow_orange_icon Ensure that any external catering services are aware of employees with food allergies.
Download the Anaphylaxis in the Workplace: Essential Guidelines for Safety and Preparedness

Educating Employees on Allergic Reactions and Emergency Response

  • right_arrow_orange_icon Ensure all staff are knowledgeable about the signs of an allergic reaction and the appropriate emergency response procedures.
  • right_arrow_orange_icon Offer training sessions to improve understanding of allergies and anaphylaxis.

Respecting Employee Privacy and Consent

  • right_arrow_orange_icon Obtain permission from employees with allergies before sharing any information about their condition with the rest of the workplace.
  • right_arrow_orange_icon Respect the comfort level of employees in disclosing their allergies.

Conducting Individual Workplace Risk Assessments

  • right_arrow_orange_icon Carry out a comprehensive risk assessment for each employee with allergies.
  • right_arrow_orange_icon Gather information about their allergy history and identify steps to help them avoid their allergens in the workplace.

Accommodating Allergy-Friendly Dining

  • right_arrow_orange_icon When employees are expected to dine out for work-related events, ensure the selected restaurants can cater safely to food allergies.
  • right_arrow_orange_icon Refer to guidance on eating out with allergies to identify suitable establishments.

Creating a Comfortable Physical Environment

  • right_arrow_orange_icon Provide a designated space for employees to hang their coats and jackets, which can carry dust and pet hair.
  • right_arrow_orange_icon Ensure that any plants in the workplace are regularly watered, and the topsoil is removed to prevent mould growth.
  • right_arrow_orange_icon Maintain proper ventilation, but keep windows closed during peak pollen times for employees with hay fever.

Encouraging Open Communication

  • right_arrow_orange_icon Recommend that employees with allergies discuss their condition with their employer when accepting a position, to facilitate a workplace risk assessment and the creation of a safer working environment.

Download the Managing Allergens in the Workplace: A Guide for Employers and Employees

By implementing these strategies, employers can demonstrate their commitment to creating a safe and inclusive workplace for employees with allergies, fostering a culture of understanding and support.

Download the Anaphylaxis in the Workplace: Essential Guidelines for Safety and Preparedness